ATTENTION: similar article on 1C ZUP 2.5 -

Hello dear site visitors. Today in our next publication we will continue to discuss Features of accounting in 1C ZUP 3.1(3.0), namely, let's talk about the settings salary payments. Let's look at specific examples of advance payment (all methods of advance payment) and salary. Let's look at all the salary payment options supported by the program that are present in ZUP 3.0 (3.1):

• within the framework of the salary project - the document “Statement to the Bank”,
• by transfer to an arbitrary bank account - the document “Statement of Transfers to Accounts”,
• through the cash register - the document “Statement to the Cashier”,
• through the distributor - the document “Statement of payment through the distributor”.

We will also consider the main features of reflecting salary payments in ZUP edition 3, which distinguish it from 1C ZUP edition 2.5.

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If we choose payment through the cash register, then the fact of payment of salaries to employees of this organization must be reflected in a document "Statement to the cash register" in the "Payments" section. If we choose to pay wages by crediting the card, then this fact is reflected in the document "Statement to the bank". In our example, we will choose payment by “Credit to card”. Here we will immediately indicate the Salary Project within the framework of which this payment will be reflected. This field is optional, but if we want the program to automatically allow us to generate directly from 1C ZUP registers for uploading to the client bank, then this information must be filled out.

We can create a Salary Project through the “Payments” section in the directory "Salary projects". Let’s add, for example, one “Salary Project” - let’s call it “Sberbank”. Actually in 1C ZUP 3.0 (3.1) You can create several salary projects at once, if the organization uses the services of several banks, and reflect payments in the context of these projects, i.e. it will be possible to generate a separate document for payment within each salary project "Statement to the bank".

So, in the information about the salary project, you must indicate the name of the bank, check the box Use electronic document exchange(if we want to upload salary slips to a file for sending to the bank and download confirmation files from the bank), fill in information about the bank, as well as about the concluded agreement. After we record the “Sberbank (Salary Project)” document, it will immediately be available for selection in the “Salary Project” field in the “Accounting and Salary Payment” settings in the organization’s information, as well as when filling out the “Bank Statement” document.

If our organization has some division to which payment is made not within the framework of the Salary Project, but, for example, through a cash register, then it is necessary to set this payment method in the settings of this division. Let's go to the "Settings" section, open the "Divisions" directory, select the division we need and on the tab "Accounting and payroll" We will see the group of settings “Payment of salaries to department employees”. By default, these settings are set to the method specified in the settings for the organization as a whole. But we can redefine it. The following payment methods are available: through a cash register, by crediting a card or through a distributor.

Separately, I would like to explain the payment method “Through the Distributor”. In the settings for the organization as a whole, this method was not available to us, but in the division settings we can already select this option and indicate in the field the specific individual who will be the distributor in this division. If there are several such distributors, then we can reflect the payment of wages in the context of these distributors. If we decide to make a payment through the distributor, then for the fact of payment it is necessary to use the document “Payment sheet through the distributor”(section “Payments”)

In our example, there is only one division, so we will choose the payment method “As the whole organization”, i.e. credited to the card as part of the salary project.

In the appropriate field, fill in the name of the bank and personal account number. Let's save the changes.

Now the fact of payment of wages to employee Sidorov S.A. we will reflect the document (section “Payments”). This document should not be confused with the document “Statement to the Bank”. The document “Statement of Transfers to Accounts” reflects the payment to the employee’s personal bank account, and the document “Statement to the Bank” reflects the payment within the framework of the salary project. We will look at these documents in more detail when we look at the payment of advances and salaries to employees using specific examples.

So, we have reviewed with you all the methods of paying salaries supported in 1C ZUP 3.0 (3.1):

1. Through the cash register (document Statement to the cash register)
2. Through the distributor (document Payout sheet via distributor)
3. By transfer to an arbitrary bank account (document Statement of transfers to accounts)
4. By crediting the card as part of the salary project (document Statement to the bank)

I repeat that salary payment methods can be set:

• for organization,
• for the unit,
• for an employee.

Settings specified for an employee have higher priority than settings specified for a department or for the organization as a whole. The settings specified for the department have higher priority than the settings specified for the organization, i.e. the program first of all tracks what settings are set for the employee, then for the department and only then for the organization.

Methods for assigning an advance payment used in the 1C ZUP 3.1 (3.0) program

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✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

We have established the settings necessary for our example for places where salaries are paid; now we will look at how to reflect the fact of an advance payment in the program. According to the law, salary payments must be made at least twice a month; the advance payment is precisely the payment for the first half of the month. First, you need to set the method of calculating the advance payment that is necessary for our employees.

The advance can be assigned in 3 ways:

1. Calculated for the first half of the month
2. Fixed amount
3. Percentage of the employee's payroll

Initially, in the program, the option of paying an advance is assigned to the employee in the document “ Recruitment» on the “Payment” tab in the Advance field.

When choosing an option "Fixed amount", in the field we indicate the specific amount that will be included when filling out the “Statement...” document with the payment type “Advance”.

When choosing an option "Percentage of tariff", in the field you must indicate the percentage that will be calculated from the Payroll Fund (WF). Those. when filling out the document “Statement...” with the payment type “Advance”, the program will request the employee’s payroll and the percentage of the advance and, based on these data, will calculate the advance when filling out the “Statement...”.

When choosing the option, you do not need to indicate any indicators, but before filling out the “Statement ...” for the advance payment, you must enter another intermediate document (section “Salary” - document log “Accruals for the first half of the month”).

It is also worth noting that the program 1C ZUP 3.1 (3.0) The methods of paying advances assigned to employees in the “Hiring” document can be changed:

1. Document Personnel transfer(section “Personnel” - journal of documents “Receptions, transfers, dismissals”). On the “Payment” tab, check the box and indicate a new method for calculating the advance payment.
2. Document Changes in wages(section “Salaries” - document log “Changes in employee pay”). Just like in the “Personnel Transfer” document, check the box and indicate a new method for calculating the advance payment.
3. Document Advance change. This document can be accessed from the main menu “All functions” (unfortunately, it is not available in the navigation panels), it allows you to immediately change the method of calculating the advance from a certain month for a group of employees, by selecting from the list of employees. This is a more convenient document than the “Personnel transfer” and “Change in wages” documents if several or all employees need to change the method of calculating the advance.

Calculation of advance payment in the document “Accrual for the first half of the month”

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✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

For all employees, according to the conditions of the example, we will assign an advance payment method - "Calculation for the first half of the month". Before calculating the advance payment for the month of October, it is necessary to enter into the program all interpayment charges and deductions paid along with the advance payment. Enter all deviations from the work schedule (which we want to take into account when calculating the advance), also enter all personnel changes and changes in planned accruals for the period from 01 to 15.

Now let's create a document «(section “Salary”). It is very similar to the document “Calculation of salaries and contributions”: we indicate the month of October for which the advance will be calculated, the date in the field “Calculation of the first half of the month until” - the middle of the month (10/15/2016) is filled in automatically in the program. Click the “Fill” button and the program will calculate the advance for those employees whose payment method is assigned “Calculated for the first half of the month.”

The calculation takes place before the specified date, i.e. The time worked by employees for the period from 01.10 is taken into account. to 15.10. In the document " Accrual for the first half of the month" includes all planned accruals, the settings of which indicate that they are accrued when calculating the first half of the month. Open the calculation details by clicking on the button "Show calculation details", and we will analyze the calculation of our employees. I remind you that the example on the basis of which we are considering this topic was started in the previous article:.

For example, let's look at employee A.M. Ivanov, who was hired on October 10. Accordingly, the advance is calculated for days worked in the period from 10.10 to 15.10, i.e. in 5 days. The calculation is made in accordance with the formula Salary*Share of Part-Time Worker*TimeInDays/NormalDays:

30,000*1*5/21=7,142.86 rubles.

Also in the document " Accrual for the first half of the month" All planned deductions are calculated, and personal income tax is taken into account (personal income tax tab) for the period from 01.10. to 15.10. On the “Deductions” tab we see the amount of the assigned deduction according to the writ of execution to employee N.S. Petrov.

The personal income tax amount in this document is like a preliminary calculation of tax so that the advance payment is filled out taking into account personal income tax. But real personal income tax will not be calculated and withheld when accruing and paying an advance. Also, the actual salary calculation in the document is not carried out, but only the advance amount is calculated, i.e. upon final payment for the whole month (October), when filling out the document “all accruals from 01.10 to 15.10 will be calculated again. Here an intermediate calculation of the amount to be paid in advance takes place. After completing the document Accrual for the first half of the month" we will not see any accruals in salary reports, even if we generate an employee’s pay slip, it will also not indicate accruals and personal income tax for this period.

So, let's run the document " Accrual for the first half of the month", and now we can enter statements for advance payments.

Advance payment in the 1C ZUP 3.0 (3.1) program in the documents “Statement to the Bank” and “Statement of Transfers to Accounts”

Let's go to the "Payments" section and create a document "Statement to the bank", in which we indicate the Month of payment (October), in the “Pay” field, select from the proposed list of payments - Prepaid expense. Be sure to indicate the salary project, in our example it is Sberbank, and click the “Fill” button. The program will automatically fill out the document with those employees whose payment method is assigned in the organization’s settings, i.e. by crediting to the card within the framework of a salary project (in our example, this is employee Ivanov and Petrov). The personal accounts of employees opened in this bank as part of the salary project will be loaded into the “Personal Account Number” column.

In order for these invoices to be automatically loaded into the document "Statement to the bank", you need to go to the employee’s card (section Personnel - Employees directory), open the “Payments, cost accounting” link and fill out the “Personal account number” field.

You can also use another option for entering personal accounts in the program. There is a special service in the “Payments” section “Entering personal accounts”. We indicate the salary project, in our example it is Sberbank, and use the “Add” button to fill in the necessary employees. It is very convenient to use this document if you need to enter personal accounts for a large number of employees.

Now let’s go to the “Payments” section and create a document. Enter the payment month October, in the “Pay” field we will also select from the proposed list of payments - Prepaid expense, In the “Bank” field we indicate the bank we need from the list. An account was opened at PJSC SBERBANK with employee S.A. Sidorov. and the employee card states that payments should be made to his personal account, opened in this bank. Accordingly, when you click the “Fill” button, the program will automatically fill in those employees who have opened accounts in this particular bank. In our example, this is S.A. Sidorov. Let’s create the document “Statement of Transfers to Accounts”.

Payment of wages for the entire month, taking into account the advance payment already paid in the 1C ZUP 3.0 program

Before calculating wages for the entire month, it is necessary to enter into the program all changes in planned accruals and employee deductions, as well as all personnel movements. Register all changes to work schedules; if necessary, enter individual schedules for employees. Enter all deviations from the schedules and all one-time charges and deductions. Now we can fill out the document “ Calculation of salaries and contributions". In I have already discussed in detail how the document automatically calculates salaries, taking into account established planned accruals, work schedules, deductions and absences of employees. I am considering today’s example on the same basis, so we will not analyze the accruals. Let’s just go through the document and see how to pay off the remaining debt to employees in the program.

So let's create a document "Statement to the bank"(section “Payments”) We indicate the month of payment - October, the date of salary payment - 11/05/2016 (assuming that it is on the 5th of the month that salaries are paid in this organization), in the “Pay” field, select the payment option from the proposed list "Salary per month". In the “Salary project” field we will indicate Sberbank. Click the “Fill” button. Those employees whose payment method is assigned in the settings as for the entire organization will be loaded into the document, i.e. credited to the card as part of the salary project. In our example, this is A.M. Ivanov. and Petrov N.S.

To column "To payoff" The program automatically loads the debt to the employee that exists at the time of filling out this statement. You can view the details of the formation of this debt by double-clicking on the amount in the “Payable” column, a window will open "Editing an employee's salary". For example, for employee A.M. Ivanov: accrued 12,228.71 rubles (based on the document “Accrual of salaries and contributions”) + 1,683.49 rubles (based on the document “Sick Leave”) – 6,213.86 rubles (advance paid) = 7,698.34 rubles (debt to the employee). This is a rather convenient viewing feature in the program, which was sorely lacking in ZUP 2.5.

But let's return to our question. In the window “Editing an employee’s personal income tax” You can see what this amount is made up of. Ivanov A.M. The personal income tax to be transferred was: 2,109 rubles = 1,857 rubles (personal income tax accrued in the document “Accrual of salaries and contributions”) + 252 rubles (personal income tax accrued in the document “Sick Leave”). In ZUP 2.5 this decoding was also very lacking, now in ZUP 3.1 (3.0) it is there.

Thus, for all employees, you can view a breakdown of the formation of debt to be paid and personal income tax to be transferred. It is very comfortable. Let's review the document "Statement to the bank."

Now let’s create a document in the 1C ZUP 3.1 (3.0) program “Statement of transfers to accounts”(section “Payments”) We will also indicate the month of payment - October, the date of salary payment - 11/05/2016. Next, in the “Pay” field, we indicate that we will pay wages for the month. Click the “Fill” button. The document will automatically be loaded with an employee whose personal card indicates the method of salary payment “By transfer to a bank account.” In our example, this is S.A. Sidorov. The “To be paid” column will indicate the amount to be paid, and the “Personal income tax to be transferred” column will indicate the personal income tax amount. Let's review the document “Statement of transfers to accounts.”

Payment under the interpayment document “Vacation” in the 1C ZUP 8.3 program

In this section, we will analyze how the program makes payments according to interpayment documents (one-time bonuses, other one-time accruals, vacation, financial assistance, etc.). I will not consider all inter-settlement documents; we will focus only on an example of a document "Vacation".

We will arrange leave for employee S.A. Sidorov. for the period from 11/10/2016 to 11/24/2016. The “Vacation” document is a personnel accounting document; it immediately calculates the amount of vacation pay and personal income tax on these vacation pay. Payment for vacation in accordance with Article 136 of the Labor Code is made no later than three days before its start. The program automatically filled in the payment date - 11/07/2016 (three calendar days before the start of the vacation) and indicated that the payment should be made during the interpayment period. This suits us.

Let's review the document "Vacation". Now, in order to reflect the fact of payment of vacation pay, just click on the “Pay” button in the “Vacation” document itself and the program will generate “Statement of transfers to accounts”(employee Sidorov S.A. indicated the method of salary payment - “By transfer to a bank account”) indicating the amount to be paid minus personal income tax. The corresponding “Payment of accrued salary” window will open and all we have to do is post this document.

Let’s open the journal “Statements for payment of wages by transfer to an account” (section “Payments”) and see that we have actually created a document “Statement of transfers to accounts”. Let's check if everything is filled out correctly. Payment month - November, what to pay - Vacation, payment date - 11/07/2016, pay to employee S.A. Sidorov, amount to be paid - 22,548 rubles, personal income tax to be transferred - 3,369 rubles. That's right. When you click on the “One document” link, a window will open in which we will see for which specific document this payment is made. In this example, this is a payment under the “Vacation” document.

We could also create this statement manually from the “Schedules for payment of wages by transfer to an account” journal itself, although the method of filling it out from the “Vacation” document is faster and more convenient.

So, in today’s article, we examined with you all the possible methods of paying salaries supported by the program, as well as with the help of which documents the fact of payment is reflected in the program. We looked at all the possible ways to assign an advance, looked at specific examples of how the advance, planned deductions and personal income tax are calculated in the document "Accrual for the first half of the month" and advance payment in the documents “Statement to the Bank” and “Statement of Transfers to Accounts”. We looked at how, in the 1C ZUP 3.1 (3.0) program, to pay the remaining debt to an employee after paying an advance in the documents “Statement to the Bank” and “Statement of Transfers to Accounts,” as well as how to pay interaccount accruals using the example of the “Vacation” document.

In the next publication I will tell you how personal income tax accounting is organized in the 1C ZUP 3.1 (3.0) program, it will be interesting!) Stay tuned for site updates, see you next time!

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An advance is a prepayment that is given to an employee against future salary. When paying the employee's salary, the advance amount will be deducted. In this instruction we will consider the question of how to calculate an advance in 1C ZUP.

It should be immediately noted that there are three different types of calculation. The first method is called “Calculation for the first half of the month”, here it is carried out in proportion to the number of days worked. If this option is selected, the advance must first be calculated. The second option is “Fixed amount” and the third option is “Percentage of the tariff”. In the last two cases, the time worked is not taken into account.

If you have questions on the topic of how to calculate an advance in 1C ZUP, ask them in the comments under the article, our specialists will try to answer them.

Initially, the type of accrual in the program is established when preparing personnel documents, such as “Hiring”. On the “Payment” tab we are interested in the “Advance” detail, select one of the above methods. When choosing the third option, you must also specify the percentage; by default, the program is set to 40%.

When applying through the document “Hiring by list”, i.e. in the case where several employees are hired at once, the type of accrual is indicated in the same way.

If one of the methods is already set for an employee, then you can also change it and select another. Do this using the document “Change of advance payment” from the “Salary” section. We create a document and fill in the necessary details.

We indicate the organization and month from which the new payment method or a different advance amount will be applied, if the payment option has not changed. If necessary, fill out the division and change the calculation method. Next we add employees. Click the “Set size” button to set the value for all rows. Then we carry out the document.

The second option is to change the calculation method. To do this, go to the “Salary” section and select the “Change employee pay” item. Next, click “Create” and specify the operation “Change wages”. Fill in the header details.

Check the box “Change advance payment” and select one of the methods. We carry out the document. A third option for changing the method is also possible through the “Personnel Transfer” document. Change Actions

similar.

Next, let's move on to accrual. For the “Calculation for the first half of the month” option, you need to go to the “Salary” section and select the “All accruals” item. Next, click “Create” and select “Accrual for the first half of the month.”

Fill in the details in the header. The program automatically substitutes the 15th date for the calculation date “until”. Then click “Fill”. The document will include those accruals and deductions that have the corresponding checkbox checked.

The document will also calculate deductions and personal income tax. It should be noted that the document will not include employees who were absent on sick leave, vacation, business trips, or other absences. If necessary, the data can be corrected manually. Then we carry out the document.

If the employee has the “fixed amount” or “percentage” option set, then the payment can be made immediately. Payment can be made through a bank, to accounts or to a cash desk. Let’s go to the “Payments” section and select the “All statements for salary payments”. Next, click “Create” and in our example, select the “Statement of Accounts” document.

Fill in the details of the new document and select “Advance” as payment. We fill out the tabular part with employees.

Hello dear blog readers. In the next article we will talk about formations and advance payment in a software product "1C Salary and HR Management". This material will propose two automation methods for calculating the amounts of advance payments to employees:

• Advance in a fixed amount;
• The advance payment for the first half of the month is proportional to the days worked.

I will also remind you of the global settings that the program has regarding advance payments, and the principles of working with the document "Salary payable".

Let me remind you that the site already has a fairly detailed overview of how 1C ZUP pays salaries to the organization’s employees: . I also wrote about the settings in the accounting parameters in the light of salary payments.

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This option, according to my observations, is the most used among accountants, and is also quite simple from the point of view of implementation in the 1C Salary and Personnel Management program. It is carried out using one directory “Employees of the organization” and one document "Salary payable."

First, in the “Employees of Organizations” directory, in the “Advance” field, you need to indicate the amount, which is a fixed advance for each employee.

After this, everything is ready to pay the advance. Open the document “Salaries payable”.

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✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

In these reports you can see payments totaling 74,390. This is the payment of the main part of the salaries to employees for January, which were made in February. But advance payments formed a debt for employees at the end of the month. This debt will remain until we pay wages. After this, to pay the remaining part of the salary, you will also need to use the “Salaries payable” document. The program will automatically fill in the payment amounts minus the advance already paid. See the very end of this article for more details.

Advance for the first half of the month in proportion to days worked

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

Sometimes it becomes necessary to pay an advance for half a month in proportion to the time worked. For this purpose, the 1C Salary and Personnel Management program has special functionality. For this we need a document "Payroll" and of course "Salary payable".

Open the “Payroll” document. It is necessary to indicate the month of accrual and in the “Accrual mode” field be sure to select “First half of the current month”. After that, use the “Fill” button to get a list of employees with their accruals in the tabular section and use the “Calculate” button to calculate the advance payment for the first half of the month. Please note that employees have not only basic planned accruals as accruals, but also additional planned accruals (employee Sidorova has “Salary by day” and “Bonus percentage of salary”).

In this case, personal income tax will also be calculated. Thus, the advance is calculated minus personal income tax.

Let's make sure that the advance will indeed be calculated in proportion to the time worked. Let employee Sidorova take a day off at her own expense on February 5th. We will reflect this event using the document “Absenteeism in the Organization.”

After this, let’s return to the “Payroll” document and calculate the advance again.

I would like to specifically note one thing very important circumstance.

After calculating the advance in the “Payroll” document, you need to post it and refer to the document "Salary payable". In it we indicate the month of accrual and in the “pay” field we select “Advance payment for the first half of the month”. Click the “fill” button. As a result, the tabular part will be filled in by employees for whom the advance payment for half the month is calculated, minus personal income tax.

As in the first case, after posting the “Salary Payable” document, the employee’s debt to the organization will form. Now, when it’s time to calculate your salary for February, let’s open the “Payroll” document, fill out and calculate the document. note that it will be calculated for the entire month from the first day.

Let's open the report "Payslip" And "Accrued salary summary" for February.

Please note that the amounts of the advance and the amount of debt to employees, which was formed as a result of payroll, are almost the same. The only discrepancies are with employee Sidorova, who had one day off in the first half of the month, so the amount of the advance is less than the organization’s debt to her for the rest of the month.

The remaining part of the salary for February will be paid in March and this fact is recorded in the document "Salary payable" in which the type of payment is indicated "Salary".

This unique mechanism for calculating an advance for half a month is offered to us by the Salary and Personnel Management software product.

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Advance payment is one of the simplest operations carried out monthly by payroll accountants. But, like any operation performed regularly, you want to make it as less labor-intensive as possible, and, naturally, in such a way that the calculations are fully consistent with current legislation. In this article, A.V. talks about how the “1C: Salary and Personnel Management 8” program helps its users solve this problem. Yarvelyan (C Data company, St. Petersburg).

Article 136 of the Labor Code of the Russian Federation

Labor Code of the Russian Federation 09/08/2006 No. 1557-6

Execution of Article 136 of the Labor Code of the Russian Federation

Advance calculation procedure

Article 136 of the Labor Code of the Russian Federation regulates the payment of wages no less than every half month. This point is often understood by the employer as “twice a month,” which is generally incorrect. According to the Labor Code of the Russian Federation, wages must be paid at least every 15 days.

It should also be noted that the concept of “advance” is not defined by the Labor Code of the Russian Federation, as well as the procedure for calculating the amount of the advance. However, the Federal Service for Labor and Employment in its letter dated 09/08/2006 No. 1557-6, citing Resolution of the Council of Ministers of the USSR dated 05/23/1957 No. 566 “On the procedure for paying wages to workers for the first half of the month”, gave an explanation according to which the amount The advance payment is determined by the internal labor regulations, collective agreement, and employment contract, but when determining the amount of the advance payment, the time actually worked by the employee (the work actually performed) should be taken into account.

Compliance with Article 136 of the Labor Code of the Russian Federation is mandatory. Wages must be paid to the employee exactly twice a month; the employer has no right not to pay an advance even if there is a corresponding written application from the employee or a corresponding article in the labor and collective agreement.

Typically, enterprises use one of three options for calculating the amount of the advance: a fixed amount determined for each employee; percentage of the employee’s earnings (30-50%); based on the results of calculating earnings for the first half of the month.

In the program "1C: Salary and Personnel Management 8" two of the above options are implemented: a fixed amount and based on the results of salary calculation for the first half of the month.

Advance - fixed amount

In the 1C: Salary and Personnel Management 8 program, each employee is given a fixed amount of advance payment due to him. Typically, the advance amount is set at approximately 40% of the employee's monthly earnings.

You can compare the amount of the planned advance to an employee directly in the form of a directory list Employees. In this case, the system will automatically install for all existing employment contracts (elements of the directory Employees) of a given individual in a given organization the same advance amount (Fig. 1).

Rice. 1

Information about the amount of the advance payment is stored in the information register (Fig. 2). The register list form can be opened for viewing and editing from the submenu Cash register and menu bank Salary calculation on command Advances to employees of organizations. The amount of planned advances of a specific individual can be found by opening the button Go/Advances to employees of organizations command panel of an individual's card register form with preset selection.

Rice. 2

It should be noted that the size of the planned advance and the amount of the employee’s earnings from the point of view of the program are not related in any way. This means that we set the amount of the planned advance for the employee ourselves, calculating it using an algorithm known to us, but we do not tell the program this formula. Therefore, if you change the salary, hourly rate or other parameters that affect the amount of earnings, the size of the planned advance will not change until we change it manually.

Note also that the planned advance in terms of the program is not an accrual, but rather a payment, therefore the only document that indicates (calculates) the amount of the advance for the specified billing period is the document .

To automatically fill out a document Salaries payable to organizations for payment of a planned advance is necessary in the field Pay indicate Planned advance. In this case, when filling automatically (button Fill), the tabular part of the document is filled in with a list of employees who meet the conditions specified in the document (organization, division, method of payment of wages, etc.), and the corresponding advance amounts from the register Advances to employees of the organization. If a planned advance is not set for an employee, this employee will not be included in the document.

Accounting for absenteeism when paying a planned advance

The program provides the opportunity to limit the payment of advances for employees who were absent from the workplace in the first half of the month due to vacation, sick leave and some other reasons. This procedure does not contradict the above legislative norms, since an advance is payment for the time actually worked for the first half of the month, and in this case the employee did not work during the specified period.

Payment for this time, if it must be paid, is carried out in the form of intersettlement payments (for example, vacation pay) or in the general manner when paying wages for the month.

To apply such a restriction, it is necessary in the form of setting up accounting parameters on the tab Salary payment In chapter Planned advance set flag Take into account absenteeism and indicate the estimated date of the planned advance (see Fig. 3).

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If the employee has not worked in full from the beginning of the month until the calculated date of the planned advance, when automatically filling out the document Salaries payable to organizations, the system will issue a warning (Fig. 4).

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If the employee has not worked a single working hour from the beginning of the month until the calculated date of the planned advance, this employee will not be included in the document Salaries payable to organizations for payment of an advance upon automatic completion of a document.

As mentioned above, the described mechanism does not take into account any employee absenteeism, but a very specific list of them. For example, the absence of an employee due to a business trip does not affect the advance payment in any way.

In order for absenteeism to have an impact on the calculation of the advance in the program, the type of calculation by which it is described must satisfy the following conditions: switch Type of time on the bookmark Time The calculation type form must be set to Unworked full shifts and business trips(Fig. 5); one of the options given in Table 1 should be selected as the type of time according to the classifier.

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Of course, it is always possible to edit, add or delete payroll lines manually.

Advance for the first half of the month

Another way to determine the amount of the advance is to calculate the employee’s actual earnings for the first half of the month. This is what the accrual mode is designed for. First half of the current month in the document Calculation of salaries for employees of organizations.

The document calculates all planned accruals and deductions, as well as personal income tax amounts from these accruals, as in the usual calculation of salaries for the current month. Unlike the usual calculation, the calculation period is taken from the 1st to the user-specified date of the current month, which is in the range from 11 to 22. By default, the system offers the period from the 1st to the 15th of the current month (see Fig. 6).

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Despite the fact that after the calculation the document is externally very similar to the one calculated at the end of the month, the movements it makes through the registers are different. In other words, the fact of calculation and posting of this document will not be reflected in any way on the payslip. The document makes movements in the service register, the information in which is intended for subsequent filling out the payroll for the payment of the advance. When posting a document Calculation of salaries to employees of organizations for the first half of the month, the amounts of accruals minus personal income tax are taken into account, other deductions and loans are not taken into account.

To pay the advance, a document is created, as in the previous case Salaries payable to organizations, the type of payment is indicated Advance payment for the first half of the month. The document is filled in automatically with the data received when posting the document .

You can create a payroll directly from a document Calculation of salaries for employees of organizations via button Create documents for salary payment on the top command bar.

Advance in management accounting

Within the framework of management accounting, only one mechanism for paying advances has been implemented - planned. You can set the amount of the planned advance for an employee in management accounting in the information register Advances to employees.

You can open the register form through the menu Go directory element forms Individuals or through the command Payment of salaries/advances to employees menu Settlements with personnel.

When an advance is paid, a document is automatically filled in Salary payable with payment type Planned advance. When paying a management advance, the program does not automatically take into account any no-shows. All changes to the advance amount must be made manually.

Simplified accounting of mutual settlements

When talking about the nuances of paying salaries to employees, it is impossible to ignore the new opportunity provided to users in the latest configuration releases.

Now users can simplify the procedure for processing salary payments in the program and do not have to issue payment orders and cash receipts.

In order to “turn on” the simplified mechanism, just go to the accounting settings on the tab Salary payment set flag Simplified accounting of mutual settlements.

Simplified accounting can be applied to either one or several organizations, depending on the need. When simplified accounting of mutual settlements is enabled, the fact of payment of wages in the information system is the posting of a document Salaries payable to organizations.

At the same time, the appearance of the payroll itself changes somewhat - the column disappears Document, and in the column Mark when filled in, the default value is set in all lines Paid.

The date of payment of wages under such a system is considered to be the date of the payroll.

In management accounting, simplified accounting of mutual settlements is not yet provided.